Organizing a transport inquiry means knowing which details are confirmed and which require discussion. This practical guide focuses on questions rather than unverified service promises.
A good brief starts with the job to be done: daily commuting, single- or multi-shift movement, an event or a time-limited project. List origins and destinations in plain language, then passengers for each direction, operating days and required arrival windows. If there are several pickup areas, describe them as locations rather than sharing employees’ home addresses.
Separate firm numbers from assumptions. "Around fifty staff" is not the same as fifty confirmed passengers on every departure. Add the requested service type and likely contract period. This does not replace a proposal, but it can prevent repeated clarification and support a more meaningful comparison.
Before requesting a proposal
Keep a simple note of route locations, timing and approximate group size. Enter only the information needed for the inquiry and avoid attaching sensitive personal data.
